> For the complete documentation index, see [llms.txt](https://docs.range-mate.co.uk/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.range-mate.co.uk/for-club-admins/attendance-and-range-logs.md).

# Attendance & Range Logs

On the day of an [event](/for-club-admins/managing-events.md), a new entry will appear in the Range Logs page.

A Range Log is a way of tracking event attendance, and keeping an audit trail for the purposes of shooting records and, if necessary, the club's own record.

## Checking in

When an RO does the safety brief, they should open Range Mate on their phone, tablet or laptop and tap "Check In" on the Range Log

{% hint style="info" %}
Open range logs are surfaced on the dashboard for people with the appropriate permissions - checking it takes a minute
{% endhint %}

1. The RO will be presented with a list of the users who have booked a given event — including anyone who's due to pay their fee on arrival. It will include their name and telephone number only.
2. The RO then checks off the users who have attended in the list
3. Adds any notes
4. Their own name is pre-selected from the dropdown of ROs, but they can edit it if they are checking in on someone else's behalf
5. On ranges that track lanes, they can also say **how the range was used** — lane shooting as marked, or **opened up** for practical shooting with targets across the whole range (which switches off lane recording for that session)
6. They tap check in

## Saving and locking a range log

A range log stays **open** all day, so you can keep checking people in and editing it as the session runs. At the bottom of the log you have two options:

* **Save for later** keeps the log open and saves your notes, RO and range-usage so far. Use this throughout the day — you can find the log again under **Range Logs** and carry on editing.
* **Validate & lock** finalises the log and moves it into **Range Log History**. Use this once the session is over. You'll be asked to confirm first, so it can't happen by accident.

{% hint style="warning" %}
Locking is meant for the end of the day, and a locked log drops off the open list into Range Log History — if you do lock one by mistake, that's where you'll find it. You don't need to lock a log to keep its data: **Save for later** already saves everything.
{% endhint %}

## Getting a Range Log report

If you'd like a printable/exportable copy of the Range Logs, open Analytics & Reports, choose a year and export the Range Logs.


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