> For the complete documentation index, see [llms.txt](https://docs.range-mate.co.uk/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.range-mate.co.uk/for-club-admins/shooting-records.md).

# Shooting Records

A shooting record (a "shoot") logs a single session — who shot, when, where, which firearms and how many shots. They're the backbone of the records Home Office guidelines expect your club to keep. For how members create them, see the member guide, [Your Shooting Records](/for-members/your-shooting-records.md).

## When records are created

This depends on your [Strict Record-Keeping Mode](/for-club-admins/strict-record-keeping-mode.md) setting — up front when the member books (strict on), or after they've attended via a dashboard reminder (strict off). Members can also log **standalone shoots** outside club events; club-verified shoots are clearly distinguished from these.

{% hint style="info" %}
A shoot must be dated in the **current quarter**, unless it's linked to a club booking from an earlier quarter.
{% endhint %}

## Non-lead munitions and back-stop lead estimates

When a member logs the rounds they shot, they can mark them as a **non-lead munition** (for example copper or synthetic). Non-lead rounds still count towards round totals, usage history and a member's shooting record — but they're excluded from the **estimated lead** Range Mate accumulates for the range's back-stop. This keeps your lead-management figures accurate as non-lead ammunition becomes more common, so you don't over-estimate what needs recovering from the back-stop.

## Verifying records

A Range Conducting Officer can mark a record as **verified** to confirm it's accurate; otherwise it shows as unverified. In [strict mode](/for-club-admins/strict-record-keeping-mode.md), the RO can review and correct the firearms on a booking before checking the member in.

## Viewing a member's record

Open a member's profile and choose **More Actions → Open Shooting Record** to see their full report: a per-firearm summary for the year and every logged shoot. Use the **year** dropdown at the top of the report to switch between years without leaving the page. You can also **Print** the report or, from the member list in **Analytics & Reports**, pick any member and year directly.

## Settings that govern record-keeping

Both live under **Club Settings → General**:

* **Record locking** — when on, a record can be edited up until the end of its quarter plus a **grace period** you choose, after which it locks and can no longer be changed. When off, records stay editable.
* **Record locking grace period** — how long after each quarter closes records stay editable. Pick from no grace (records lock exactly at quarter end) through to 12 months. The default is 3 days. This only applies while Record locking is on, and it does not change how strict mode locks a record once an RO has verified it. A longer grace gives members more time to catch up, at the cost of records staying changeable for longer after the period they cover.
* **Enforce record keeping** — when on, members who have **missing records** (for example, they attended an event but never logged what they shot) are prompted to complete them before they can carry on.

See also [Strict Record-Keeping Mode](/for-club-admins/strict-record-keeping-mode.md).