Shooting Records

Verifying members' shooting records, and the settings that lock and enforce them

A shooting record (a "shoot") logs a single session — who shot, when, where, which firearms and how many shots. They're the backbone of the records Home Office guidelines expect your club to keep. For how members create them, see the member guide, Your Shooting Records.

When records are created

This depends on your Strict Record-Keeping Mode setting — up front when the member books (strict on), or after they've attended via a dashboard reminder (strict off). Members can also log standalone shoots outside club events; club-verified shoots are clearly distinguished from these.

A shoot must be dated in the current quarter, unless it's linked to a club booking from an earlier quarter.

Verifying records

A Range Conducting Officer can mark a record as verified to confirm it's accurate; otherwise it shows as unverified. In strict mode, the RO can review and correct the firearms on a booking before checking the member in.

Viewing a member's record

Open a member's profile and choose More Actions → Open Shooting Record to see their full report: a per-firearm summary for the year and every logged shoot. Use the year dropdown at the top of the report to switch between years without leaving the page. You can also Print the report or, from the member list in Analytics & Reports, pick any member and year directly.

Settings that govern record-keeping

Both live under Club Settings → General:

Record locking — when on, a record can be edited up until shortly after the end of its quarter (the quarter end plus a few days' grace), after which it locks and can no longer be changed. When off, records stay editable.
Enforce record keeping — when on, members who have missing records (for example, they attended an event but never logged what they shot) are prompted to complete them before they can carry on.