Strict Record Keeping Mode

What this mode is, and how it changes the way shooting records are managed within Range Mate

What is it?

Strict record keeping mode is a simple on/off setting, which can be changed from your club settings page. It changes how Bookings and Shooting Records interact. You can find it in:

Settings for (Your Club) -> General -> Other Controls

The main thing to know about this setting is:

• When ON, users tell you what guns they're shooting BEFORE they attend an event

• When OFF, users tell you what guns they've shot AFTER they attend an event

When it's switched on...

Booking an event with strict record keeping on requests firearm usage upfront

1. Users will be forced to choose what guns they want to shoot at the time of making a booking

2. They will be able to edit this right up until they are "checked into" an event by an RO

3. An RO will be able to see what guns they have added to the booking, and have the power to edit this if something is wrong

4. Once checked in, the record is locked and cannot be edited

When it's switched off...

When off, users just book the event and log their firearm usage after the fact

1. Users book an event without choosing their guns ahead of time

2. No shooting record is created, so there is nothing to edit

3. Once checked in and marked as "attended", the user gets a reminder on their dashboard to create a shooting record for the event they attended

4. There is no opportunity for an RO to verify that the guns a user adds to their shoot are the ones they actually shot

5. The user is free to edit the record until the record keeping period locks (quarterly)

Which one should I choose?

There is no "one-size-fits-all" answer to this. Home Office approval guidelines state that you (as a club) must keep records on who attended and what guns they shot. If you have a small club with trusted members, there's nothing wrong with letting members keep their own records after the fact.

However if you are a larger club and want greater control for compliance and oversight reasons, strict record keeping helps make sure RO's are able to verify the records users are logging.

Unlinked Shooting Records

One of the core tenets of Range Mate is to ensure users get a positive experience as well. It has to be useful to your members to be successfully adopted. For this reason, regardless of how strict your record keeping is, users will always be able to create their own shoots amongst club ones. This means your members get to keep a complete view of their shooting in one place, and as a club you can see which ones were verified by you.

The top shoot is one the user logged outside of club-organised events